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Minimizing your Data Attack Surface in the Cloud

November 8, 2022
4
Min Read

The cloud is one of the most important developments in the history of information technology. It drives innovation and speed for companies, giving engineers instant access to virtually any type of workload with unlimited scale.

But with opportunity comes a price - moving at these speeds increases the risk that data ends up in places that are not monitored for governance, risk and compliance issues. Of course, this increases the risk of a data breach, but it’s not the only reason we’re seeing so many breaches in the cloud era. Other reasons include: 

  • Systems are being built quickly for business units without adequate regard for security
  • More data is moving through the company as teams use and mine data more efficiently using tools such as cloud data warehouses, BI, and big data analytics
  • New roles are being created constantly for people who need to gain access to organizational data
  • New technologies are being adopted for business growth which require access to vast amounts of data - such as deep learning, novel language models, and new processors in the cloud
  • Anonymous cryptocurrencies have made data leaks lucrative.
  • Nation state powers are increasing cyber attacks due to new conflicts

Ultimately, there are only two methods which can mitigate the risk of cloud data leaks - better protecting your cloud infrastructure, and minimizing your data attack surface.

Protecting Cloud Infrastructure

Companies such as Wiz, Orca Security and Palo Alto provide great cloud security solutions, the most important of which is a Cloud Security Posture Management tool. CSPM tools help security teams to understand and remediate infrastructure related cloud security risks which are mostly related to misconfigurations, lateral movements of attackers, and vulnerable software that needs to be patched.

However, these tools cannot mitigate all attacks. Insider threats, careless handling of data, and malicious attackers will always find ways to get a hold of organizational data, whether it is in the cloud, in different SaaS services, or on employee workstations. Even the most protected infrastructure cannot withstand social engineering attacks or accidental mishandling of sensitive data. The best way to mitigate the risk for sensitive data leaks is by minimizing the “data attack surface” of the cloud.

What is the "Data Attack Surface"?

Data attack surface is a term that describes the potential exposure of an organization’s sensitive data in the event of a data breach. If a traditional attack surface is the sum of all an organization’s vulnerabilities, a data attack surface is the sum of all sensitive data that isn’t secured properly. 

The larger the data attack surface - the more sensitive data you have - the higher the chances are that a data breach will occur.

There are several ways to reduce the chances of a data breach:

  • Reduce access to sensitive data
  • Reduce the number of systems that process sensitive data
  • Reduce the number of outputs that data processing systems write
  • Address misconfigurations of the infrastructure which holds sensitive data
  • Isolate infrastructure which holds sensitive data
  • Tokenize data
  • Encrypt data at rest
  • Encrypt data in transit
  • Use proxies which limit and govern access to sensitive data of engineers

Reduce Your Data Attack Surface by using a Least Privilege Approach

The less people and systems have access to sensitive data, the less chances a misconfiguration or an insider will cause a data breach. 

The most optimal method of reducing access to data is by using the least privilege approach  of only granting access to entities that need the data.  The type of access is also important  - if read-only access is enough, then it’s important to make sure that write access or administrative access is not accidentally granted. 

To know which entities need what access, engineering teams need to be responsible for mapping all systems in the organization and ensuring that no data stores are accessible to entities which do not need access.

Engineers can get started by analyzing the actual use of the data using cloud tools such as Cloudtrail.  Once there’s an understanding of which users and services access infrastructure with sensitive data, the actual permissions to the data stores should be reviewed and matched against usage data. If partial permissions are adequate to keep operations running, then it’s possible to reduce the existing permissions within existing roles. 

Reducing Your Data Attack Surface by Tokenizing Your Sensitive Data

Tokenization is a great tool which can protect your data - however it’s hard to deploy and requires a lot of effort from engineers. 

Tokenization is the act of replacing sensitive data such as email addresses and credit card information with tokens, which correspond to the actual data. These tokens can reside in databases and logs throughout your cloud environment without any concern, since exposing them does not reveal the actual data but only a reference to the data.

When the data actually needs to be used (e.g. when emailing the customer or making a transaction with their credit card) the token can be used to access a vault which holds the sensitive information. This vault is highly secured using throttling limits, strong encryption, very strict access limits, and even hardware-based methods to provide adequate protection.

This method also provides a simple way to purge sensitive customer data, since the tokens that represent the sensitive data are meaningless if the data was purged from the sensitive data vault.

Reducing Your Data Attack Surface by Encrypting Your Sensitive Data

Encryption is an important technique which should almost always be used to protect sensitive data. There are two methods of encryption: using the infrastructure or platform you are using to encrypt and decrypt the data, or encrypting it on your own. In most cases, it’s more convenient to encrypt your data using the platform because it is simply a configuration change. This will allow you to ensure that only the people who need access to data will have access via encryption keys. In Amazon Web Services for example, only principals with access to the KMS vault will be able to decrypt information in an S3 bucket with KMS encryption enabled.

It is also possible to encrypt the data by using a customer-managed key, which has its advantages and disadvantages. The advantage is that it’s harder for a misconfiguration to accidentally allow access to the encryption keys, and that you don’t have to rely on the platform you are using to store them. However, using customer-managed keys means you need to send the keys over more frequently to the systems which encrypt and decrypt it, which increases the chance of the key being exposed.

Reducing Your Data Attack Surface by using Privileged Access Management Solutions

There are many tools that centrally manage access to databases. In general, they are divided into two categories: Zero-Trust Privilege Access Management solutions, and Database Governance proxies. Both provide protection against data leaks in different ways.

Zero-Trust Privilege Access Management solutions replace traditional database connectivity with stronger authentication methods combined with network access. Tools such as StrongDM and Teleport (open-source) allow developers to connect to production databases by using authentication with the corporate identity provider.

Database Governance proxies such as Satori and Immuta control how developers interact with sensitive data in production databases. These proxies control not only who can access sensitive data, but how they access the data. By proxying the requests, sensitive data can be tracked and these proxies guarantee that no sensitive information is being queried by developers. When sensitive data is queried, these proxies can either mask the sensitive information, or simply omit or disallow the requests ensuring that sensitive data doesn’t leave the database.

Reducing the data attack surface reflects the reality of the attackers mindset. They’re not trying to get into your infrastructure to breach the network. They’re doing it to find the sensitive data. By ensuring that sensitive data always is secured, tokenized, encrypted, and  with least privilege access, they’ll be nothing valuable for an attacker to find - even in the event of a breach. 

 

Discover Ron’s expertise, shaped by over 20 years of hands-on tech and leadership experience in cybersecurity, cloud, big data, and machine learning. As a serial entrepreneur and seed investor, Ron has contributed to the success of several startups, including Axonius, Firefly, Guardio, Talon Cyber Security, and Lightricks, after founding a company acquired by Oracle.

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Meni Besso
Meni Besso
August 21, 2025
3
Min Read
Compliance

NYDFS 2.0: New Cybersecurity Requirements and Enforcement

NYDFS 2.0: New Cybersecurity Requirements and Enforcement

NYDFS Steps Up Enforcement

The New York State Department of Financial Services (NYDFS) has long been one of the most influential regulators in the financial sector, but over the past two years, it’s made one thing crystal clear: cybersecurity is no longer a back-office IT concern, it’s a regulatory priority.

In response to growing threats, increasing reliance on third-party services, and persistent operational risks, NYDFS has tightened its expectations around how financial institutions protect sensitive data. And it’s backing that stance with real financial consequences.

Just ask PayPal or OneMain Financial, two major firms hit with multimillion-dollar penalties for cybersecurity lapses. These weren’t headline-grabbing breaches or ransomware attacks, they were the result of basic control failures, delayed reporting, and repeated gaps in governance.

What do a $2M fine for PayPal and a $4.25M penalty for OneMain have in common?


Weak cybersecurity practices, and a regulator that’s no longer willing to wait for companies to catch up.

The Recent Crackdowns: PayPal and OneMain

a. PayPal – $2M Civil Penalty (January 2025)

In January 2025, NYDFS announced a $2 million penalty against PayPal for violations of its cybersecurity regulations under Part 500. The enforcement focused on failures to report a cybersecurity event in a timely manner and gaps in maintaining certain required controls.

The incident involved unauthorized access to over 34,000 user accounts, exposing sensitive personal data including tax IDs and financial information. NYDFS emphasized that PayPal’s delayed reporting and lack of specific security measures put both consumers and the broader financial ecosystem at risk.

What it signals: No company - not even a digital-native fintech giant is immune from enforcement. The bar is rising, and NYDFS is expecting organizations to report, respond, and remediate swiftly and transparently.

b. OneMain Financial – $4.25M Fine (May 2023)

In May 2023, NYDFS fined OneMain Financial $4.25 million after discovering systemic cybersecurity deficiencies, including improperly stored passwords, insufficient multi-factor authentication, and inadequate third-party risk management.

Even more concerning: many of these issues were identified in earlier audits and hadn’t been fully addressed. NYDFS made it clear that repeated inaction wouldn’t be tolerated.

What it signals: It’s not just about responding to one-off incidents — regulators are watching for long-term security maturity. Ongoing hygiene, policy enforcement, and consistent control testing are now table stakes.

What’s Changing: NYDFS 2.0 (Part 500 Amendments)

These enforcement actions aren’t just about past violations, they’re a preview of what’s to come.

With the rollout of the NYDFS Second Amendment to Part 500, also known as NYDFS 2.0, covered entities, especially those classified as Class A companies are facing a new set of enforceable expectations.

Key new requirements include:

  • Annual independent audits of cybersecurity programs
  • Mandatory multi-factor authentication (MFA) for all systems
  • Stronger access control policies, including role-based access
  • Board-level or senior executive oversight of cybersecurity governance

Full enforcement kicks in on November 1, 2025. At that point, these aren’t just checkboxes, they’re compliance requirements with real financial and reputational risk for falling short.

The message is clear: NYDFS is no longer satisfied with written policies and best-effort intentions. It's expecting demonstrated outcomes, measurable control, and leadership accountability.

The Broader Message: Enforcement Is the New Default

NYDFS isn’t the only regulator stepping up, but it’s arguably the most proactive, and most willing to act. These recent fines signal a broader shift across the industry: compliance is no longer about having good intentions or written policies. Regulators are now focused on evidence of execution, real controls, timely reporting, and provable outcomes.

In other words, enforcement is the new default. This shift reframes cybersecurity from a purely technical issue to a board-level governance challenge. It's not enough for IT or security teams to manage risk in isolation. Executive leadership, legal, and compliance functions all need to be aligned — and accountable.

If your organization is treating cybersecurity as just a tech responsibility, you’re behind.

What Organizations Should Do Now

The message from regulators is clear, and now is the time to act.

Here are four practical steps your team can take to stay ahead:

  • Audit your current posture against NYDFS Part 500. Focus especially on:
    • Incident reporting timelines
    • MFA coverage
    • Access controls
    • Third-party risk assessments

  • Prioritize visibility across your environment
    You can’t protect what you can’t see. Ensure you have continuous insight into where sensitive data lives, who can access it, and how it moves across cloud, SaaS, and on-prem systems.

  • Document everything
    Have clear records of your policies, security controls, vendor assessments, incident response processes, and risk decisions. If you had to prove your compliance tomorrow, could you?

  • Benchmark your controls against recent enforcement
    If PayPal and OneMain were fined for these issues, ask yourself:
    How would our program hold up under similar scrutiny?

Final Thoughts: Read the Signals Now, Not After a Fine

The writing is on the wall - NYDFS is raising the bar, and other regulators are likely to follow. This is your opportunity to get ahead of the curve, rather than scrambling after the fact.

Take these fines as what they are: a warning shot and a roadmap. Organizations that prepare now - with tighter controls, better visibility, and cross-functional ownership won’t just avoid penalties. They’ll be more resilient, more trusted, and better equipped to lead in a high-risk landscape.

If you’re not sure where to start, use these enforcement cases as a prompt for an internal review. And if you want to go deeper, we’ve put together a compliance checklist that can help you assess where you stand.

Better to find the gaps now before NYDFS does.

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Ward Balcerzak
Ward Balcerzak
August 18, 2025
4
Min Read
Data Security

CISO Challenges of 2025 and How to Overcome Them

CISO Challenges of 2025 and How to Overcome Them

The evolving digital landscape for cloud-first companies presents unprecedented challenges for chief information security officers (CISOs). The rapid adoption of AI-powered systems and the explosive growth of cloud-based deployments have expanded the attack surface, introducing novel risks and threats.

 

According to IBM's 2024 "Cost of a Data Breach Report," the average cost of a cloud data breach soared to $4.88 million - prompting a crucial question: Is your organization prepared to secure its expanding digital footprint? 

Regulatory frameworks and data privacy standards are in a constant state of flux, requiring CISOs to stay agile and proactive in their approach to compliance and risk management.

This article explores the top challenges facing CISOs today, illustrated by real-world incidents, and offers actionable solutions for them. By understanding these pressing concerns, organizations can stay proactive and secure their environments effectively.

Top Modern Challenges Faced by CISOs

Modern CISO concerns stem from a combination of technical complexity, workforce behavior, and external threats. Below, we explore these challenges in detail.

1. AI and Large Language Model (LLM) Data Protection Challenges

AI tools like large language models (LLMs) have become integral to modern organizations; however, they have also introduced significant risks to data security. In 2024, for example, Microsoft's AI system, Copilot, was manipulated to exfiltrate private data and automate spear-phishing attacks, revealing vulnerabilities in AI-powered systems.

Furthermore, insider threats have increased as employees misuse AI tools to leak sensitive data. For instance, the AI malware Imprompter exploited LLMs to facilitate data exfiltration, causing data loss and reputational harm. 

Robust governance frameworks that restrict unauthorized AI system access and implementation of real-time activity monitoring are essential to mitigate such risks.

2. Unstructured Data Management

Unstructured data (e.g., text, images, audio, and video files) is increasingly stored across cloud platforms, making it difficult to secure. Take the high-profile breach in 2022 involving Turkish Pegasus Airlines. It compromised 6.5 TB of unstructured data stored in an AWS S3 bucket, ultimately leading to 23 million files being exposed. 

This incident highlighted the dangers of poorly managed unstructured data, which can lead to severe reputational damage and potential regulatory penalties. Addressing this challenge requires automated classification and encryption tools to secure data at scale. In addition, real-time classification and encryption ensure sensitive information remains protected in diverse, dynamic environments.

3. Encryption and Data Labeling

Encryption and data labeling are vital for protecting sensitive information, yet many organizations struggle to implement them effectively. 

IBM's 2024 “Cost of a Data Breach Report” reveals that companies that have implemented security AI and automation “extensively” have saved an average of $2.2 million compared to those without these technologies.

 

The EU’s General Data Protection Regulation (GDPR) highlights the importance of data labeling and classification, requiring organizations to handle personal data appropriately based on its sensitivity. These measures are essential for protecting sensitive information and complying with all relevant data protection regulations.

Companies can enforce data protection policies more effectively by adopting dynamic encryption technologies and leveraging platforms that support automated labeling.

4. Regulatory Compliance and Global Standards

The expanding intricacies of data privacy regulations, such as GDPR, CCPA, and HIPAA, pose significant challenges for CISOs. In 2024, Microsoft and Google faced lawsuits for the unauthorized use of personal data in AI training, underscoring the financial and reputational risks of non-compliance.

Companies must leverage compliance automation tools and centralized management systems to navigate these complexities and streamline regulatory adherence.

5. Explosive Data Growth

The exponential growth of data creates immense opportunities but also heightens security risks. 

As organizations generate and store more data, legacy security measures often fall short, exposing critical vulnerabilities. Advanced, cloud-native, and scalable platforms help organizations scale their data protection strategies alongside data growth, offering real-time monitoring and automated controls to mitigate risks effectively.

6. Insider Threats

Both intentional and accidental insider threats remain among the most difficult challenges for CISOs to address. 

In 2024, a North Korean IT worker, hired unknowingly by an American company, stole sensitive data and demanded a cryptocurrency ransom. This incident exposed vulnerabilities in remote hiring processes, resulting in severe operational and reputational consequences. 

Combatting insider threats requires sophisticated behavior analytics and activity monitoring tools to detect and respond to anomalies early. Security platforms should provide enhanced visibility into user activity, enabling organizations to mitigate such risks and secure their data proactively.

7. Shadow Data

In the race to adopt new cloud and AI-powered tools, users are often generating, storing, and transmitting sensitive data in services that the security team never approved or even knew existed. This includes everything from unofficial file-sharing apps to unsanctioned SaaS platforms and ad hoc API integrations.

The result is shadow IT, shadow SaaS, and ultimately, shadow data: sensitive or regulated information that lives outside the visibility of traditional security tools. Without knowing where this data resides or how it’s being accessed, CISOs cannot protect it. These unknown data flows introduce real compliance, privacy, and security risk.

It is critical to expose and classify this hidden data in real time, in order to give security teams the visibility they need to secure what was previously invisible.

Overcoming the Challenges: A CISO's Playbook in 6 Steps

CISOs can follow a structured, data-driven, step-by-step playbook to navigate the hurdles of modern cybersecurity and data protection. However, in today's dynamic data landscape, simply checking off boxes is no longer sufficient—leaders must understand how each critical data security measure interconnects, creating a unified, forward-thinking strategy.

Before diving into these steps, it's important to note why they matter now more than ever: Emerging data technologies, rapidly evolving data regulations, and escalating insider threats demand an adaptable, holistic, and data-centric approach to security. By integrating these core elements with robust data analytics, CISOs can build an ecosystem that addresses current vulnerabilities and anticipates future data risks.

1. First, Develop a Scalable Security Strategy 

A strategic security roadmap should integrate seamlessly with organizational goals and data governance frameworks, guaranteeing that risk management, data integrity, and business priorities align. 

Accurately classifying and continuously monitoring data assets, even as they move throughout the organization, is a must to achieve sustainable scale. This solid data foundation empowers organizations to quickly pivot in response to emerging threats, keeping them agile and resilient.

The next step is key, as the right mindset is a must.

2. Build a Security-First Culture

Equip employees with the knowledge and tools to secure data effectively; regular data-focused training sessions and awareness initiatives help reduce human error and mitigate insider threats before they become critical risks. By fostering a culture of shared data responsibility, CISOs transform every team member into a first line of defense. 

This approach ensures that everyone is on the same page toward prioritizing data security. 

3. Leverage Advanced Tools and Automation

Utilize state-of-the-art platforms for comprehensive data discovery, real-time monitoring, automation, and visibility. By automating routine security tasks and delivering instant data-driven insights, these features empower CISOs to stay on top of new threats and make decisions based on the latest data. 

Naturally, even the best tools and automation require a strategic, data-centric approach to yield optimal results.

4. Implement Zero-Trust Principles 

Implement a zero-trust approach that verifies every user, device, and data transaction, ensuring zero implicit trust within the environment. Understand who has access to what data, and implement least privilege access. Continuous identity and device validation boosts security for both external and internal threats. 

Positioning zero trust as a core principle tightens data access controls across the entire ecosystem, but organizations must remain vigilant to the most recent threats.

5. Evaluate and Update Cybersecurity Frameworks

Regularly assess security policies, procedures, and data management tools to ensure alignment with the latest trends and regulatory requirements. Keep a current data inventory, and monitor all changes. Ongoing reviews maintain relevance and effectiveness, preventing outdated defenses from becoming liabilities.

For optimal data security, cross-functional collaboration is key.

6. Encourage Cross-Departmental Collaboration

Work closely with other teams, including IT, legal, compliance, and data governance, to ensure a unified and practical approach to data security challenges. Cooperation among stakeholders accelerates decision-making, streamlines incident response, and underscores the importance of security as a shared enterprise objective.

By adopting this data-centric playbook, CISOs can strengthen their organization's security posture, respond to threats quickly, and reduce the likelihood and impact of breaches. Platforms such as Sentra provide robust, data-driven tools and capabilities to execute this strategy effectively, enabling CISOs to confidently handle complex cybersecurity landscapes.  When these steps intertwine, the result is a robust defense that adapts to the ever-shifting digital landscape - empowering leaders to stay one step ahead.

The Sentra Edge

Sentra is an advanced data security platform that offers the strategic insights and automated capabilities modern CISOs need to navigate evolving threats without compromising agility or compliance. Sentra integrates seamlessly with existing processes, empowering security leaders to build holistic programs that anticipate new risks, reinforce best practices, and protect data in real time.

Below are several key areas where Sentra's approach aligns with the thought leadership necessary to stay ahead of modern cybersecurity challenges.

Secure Structured Data

Structured data - in tables, databases, and other organized repositories, forms the backbone of an organization’s critical assets. At Sentra, we prioritize structured data management first and foremost, ensuring automation drives our security strategy. While securing structured data might seem straightforward, rapid data proliferation can quickly overwhelm manual safeguards, exposing your data. By automating data movement tracking, continuous risk and security posture assessments, and real-time alerts for policy violations, organizations can offload these burdensome yet essential tasks. 

This automation-first approach not only strengthens data security but also ensures compliance and operational efficiency in today’s fast-paced digital landscape.

Secure Unstructured Data

Securing text, images, video, and other unstructured data is often challenging in cloud environments. Unstructured data is particularly vulnerable when organizations lack automated classification and encryption, creating blind spots that bad actors can exploit.

 

In response, Sentra underscores the importance of continuous data discovery, labeling, and protection—enabling CISOs to maintain visibility over their dynamic cloud assets and reduce the risk of inadvertent exposure.

Navigate Complex Regulations

Modern data protection laws, such as GDPR and CCPA, demand rigorous compliance structures that can strain security teams. Sentra's approach highlights centralized governance and real-time reporting, helping CISOs align with ever-shifting global standards.

 

By automating repetitive compliance tasks, organizations can focus more energy on strategic security initiatives, ensuring they remain nimble even as regulations evolve.

Tackle Insider Threats

Insider threats—accidental and malicious—remain one of the most challenging hurdles for CISOs. Sentra advocates a multi-layered strategy that combines behavior analytics, anomaly detection, and dynamic data labeling; this offers proactive visibility into user actions, enabling security leaders to detect and neutralize insider risks early. 

Such a holistic posture helps mitigate breaches before they escalate and preserves organizational trust.

Be Prepared for Future Risks

AI-driven attacks and large language model (LLM) vulnerabilities are no longer theoretical—they are rapidly emerging threats that demand forward-thinking responses. Sentra's focus on robust data control mechanisms and continuous monitoring means CISOs have the tools they need to safeguard sensitive information, whether it's accessed by human users or AI systems. 

This outlook helps security teams adapt quickly to the next wave of challenges. By emphasizing strategic insights, proactive measures, and ongoing adaptation, Sentra exemplifies an industry-leading approach that empowers CISOs to navigate complex data security landscapes without losing sight of broader organizational objectives.

Conclusion

As new threat vectors emerge and organizations face mounting pressures to protect their data, the role of CISO will become even more critical. Addressing modern challenges requires a proactive and strategic approach, incorporating robust security frameworks, cutting-edge tools, and a culture of vigilance.

Sentra's platform is a comprehensive data security solution designed to empower CISOs with the tools they need to navigate this complex landscape. By addressing key hurdles such as AI risks, structured and unstructured data management, and compliance, Sentra enables companies to stay on top of evolving risks and safeguard their operations. The modern CISO role is more demanding than ever, but the right tools make all the difference. Discover how Sentra's cloud-native approach empowers you to conquer pressing security challenges.

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Yogev Wallach
Yogev Wallach
August 11, 2025
4
Min Read
AI and ML

How to Secure Regulated Data in Microsoft 365 Copilot

How to Secure Regulated Data in Microsoft 365 Copilot

Microsoft 365 Copilot is a game-changer, embedding generative AI directly into your favorite tools like Word, Outlook, and Teams, and giving productivity a huge boost. But for governance, risk, and compliance (GRC) officers and CISOs, this exciting new innovation also brings new questions about governing sensitive data.

So, how can your organization truly harness Copilot safely without risking compliance? What are Microsoft 365 Copilot security best practices?

Frameworks like NIST’s AI Risk Management and the EU AI Act offer broad guidance, but they don't prescribe exact controls. At Sentra, we recommend a practical approach: treat Copilot as a sensitive data store capable of serving up data (including highly sensitive, regulated information).

This means applying rigorous data security measures to maintain compliance. Specifically, you'll need to know precisely what data Copilot can access, secure it, clearly map access, and continuously monitor your overall data security posture.

We tackle Copilot security through two critical DSPM concepts: Sanitization and Governance.

1. Sanitization: Minimize Unnecessary Data Exposure

Think of Copilot as an incredibly powerful search engine. It can potentially surface sensitive data hidden across countless repositories. To prevent unintended leaks, your crucial first step is to minimize the amount of sensitive data Copilot can access.

Address Shadow Data and Oversharing

It's common for organizations to have sensitive data lurking in overlooked locations or within overshared files. Copilot's incredible search capabilities can suddenly bring these vulnerabilities to light. Imagine a confidential HR spreadsheet, accidentally shared too broadly, now easily summarized by Copilot for anyone who asks.

The solution? Conduct thorough data housekeeping. This means identifying, archiving, or deleting redundant, outdated, or improperly shared information. Crucially, enforce least privilege access by actively auditing and tightening permissions – ensuring only essential identities have access to sensitive content.

How Sentra Helps

Sentra's DSPM solution leverages advanced AI technologies (like OCR, NER, and embeddings) to automatically discover and classify sensitive data across your entire Microsoft 365 environment. Our intuitive dashboards quickly highlight redundant files, shadow data, and overexposed folders. What's more, we meticulously map access at the identity level, clearly showing which users can access what specific sensitive data – enabling rapid remediation.

For example, in the screenshot below, you'll see a detailed view of an identity (Jacob Simmons) within our system. This includes a concise summary of the sensitive data classes they can access, alongside a complete list of accessible data stores and data assets.

sentra dspm identity access

2. Governance: Control AI Output to Prevent Data Leakage

Even after thorough sanitization, some sensitive data must remain accessible within your environment. This is where robust governance comes in, ensuring that Copilot's output never becomes an unintentional vehicle for sensitive data leakage.

Why Output Governance Matters

Without proper controls, Copilot could inadvertently include sensitive details in its generated content or responses. This risk could lead to unauthorized sharing, unchecked sensitive data sprawl, or severe regulatory breaches. The recent EchoLeak vulnerability, for instance, starkly demonstrated how attackers might exploit AI-generated outputs to silently leak critical information.

Leveraging DLP and Sensitivity Labels

Microsoft 365’s Purview Information Protection and DLP policies are powerful tools that allow organizations to control what Copilot can output. Properly labeled sensitive data, such as documents marked “Confidential – Financial,” prompt Copilot to restrict content output, providing users only with references or links rather than sensitive details.

Sentra’s Governance Capabilities

Sentra automatically classifies your data and intelligently applies MPIP sensitivity labels, directly powering Copilot’s critical DLP policies. Our platform integrates seamlessly with Microsoft Purview, ensuring sensitive files are accurately labeled based on flexible, custom business logic. This guarantees that Copilot's outputs remain fully compliant with your active DLP policies.

Below is an example of Sentra’s MPIP label automation in action, showing how we place sensitivity labels on data assets that contain Facebook profile URLs and credit card numbers belonging to EU citizens, which were modified in the past year:

Additionally, our continuous monitoring and real-time alerts empower organizations to immediately address policy violations – for instance, sensitive data with missing or incorrect MPIP labels – helping you maintain audit readiness and seamless compliance alignment.

sentra mpip label automation sensitive data microsoft purview information protection automation

A Data-Centric Security Approach to AI Adoption

By strategically combining robust sanitization and strong governance, you ensure your regulated data remains secure while enabling safe and compliant Copilot adoption across your organization. This approach aligns directly with the core principles outlined by NIST and the EU AI Act, effectively translating high-level compliance guidance into actionable, practical controls.

At Sentra, our mission is clear: to empower secure AI innovation through comprehensive data visibility and truly automated compliance. Our cutting-edge solutions provide the transparency and granular control you need to confidently embrace Copilot’s powerful capabilities, all without risking costly compliance violations.

Next Steps

Adopting Microsoft 365 Copilot securely doesn’t have to be complicated. By leveraging Sentra’s comprehensive DSPM solutions, your organization can create a secure environment where Copilot can safely enhance productivity without ever exposing your regulated data.


Ready to take control? Contact a Sentra expert today to learn more about seamlessly securing your sensitive data and confidently deploying Microsoft 365 Copilot.

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